Family Educational Rights and Privacy Act (FERPA)

Policies & Handbooks

��鶹 adheres to all requirements pertaining to the protection of student information. Our FERPA Policy, with information about Student Records and confidentiality.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

Concerning their education records, the Family Educational Rights and Privacy Act (FERPA) affords students certain rights. They are:

The right to inspect and review the student’s education records within 45 days of the day ��鶹 receives a request for access. Students should submit a written request to the Registrar identifying the records they wish to inspect. The Registrar will arrange access and notify the student of the time and place where the records may be inspected.
The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading: students may ask the College to amend a record that they believe is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. If, after the hearing, the College decides not to amend the record, the student has the right to place a statement in the record commenting on the contested information.
The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent: one exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee such as a disciplinary or grievance committee, or assisting another college official in performing his or her tasks. A college official has a legitimate educational interest if the official needs to review an education record to fulfill his or her professional responsibility. ��鶹 FERPA release form.
Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by ��鶹 to comply with FERPA requirements.

Student Privacy Policy Office (SPPO)

U.S. Department of Education

400 Maryland Avenue,

SW Washington, DC 20202-5920

Additional information is available at

There are limited exceptions to FERPA regulations under which ��鶹 is permitted to disclose education records or personally identifiable, non-directory information from education records in connection with a health or safety emergency without student consent. The situation must present imminent danger to a student, other students, or members of the school community to qualify as an exception. This action is not taken lightly and only under circumstances that present imminent danger.

Other Exceptions to Disclosure Without Student Consent

In addition to school officials with legitimate educational interests and health and safety emergencies, FERPA permits disclosure of education records without a student’s written consent under certain circumstances, including:

In connection with financial aid.
To other schools to which a student is seeking to transfer or enroll.
To individuals who have obtained court orders or legally issued subpoenas.
To certain government officials carrying out lawful functions.
To state and local authorities within a juvenile justice system, pursuant to specific state law.
To accrediting organizations or organizations conducting studies for ��鶹.
To third parties designated by a federal or state authority to evaluate a federally or state-supported education program.

Important Notice Regarding Parents

Although FERPA permits a college to disclose information to parents who claim a student as a dependent for tax purposes, it does not require the college to do so. ��鶹 requires written student consent on file before disclosing education records to parents whose child is a dependent.

Under FERPA guidelines, a student’s record may not be disclosed without written authorization unless the requested information falls under the category of “Directory Information.” ��鶹 may disclose information on a student without violating FERPA if it has designated that information as Directory Information. The following information has been classified as Directory Information by ��鶹 and may be disclosed without a student’s written authorization:

Student Name
Address
Student ID number
Electronic mail address
Telephone number
Dates of attendance
Date and place of birth
Major field of study
Number of credit hours enrolled
Grade level
Degrees, honors, and awards received
Participation in clubs and activities
Photograph
Most recent educational institution

Students have the right to request that any or all of their directory information not be released by ��鶹. To exercise this right, students must submit a written and signed notice to the Registrar no later than two weeks after the beginning of the semester, specifying the directory information they wish to withhold. This request will remain in effect until the student provides written notice to the contrary.

By submitting the FERPA Release Form to the Registrar’s Office, you may also direct that certain “Education Record” information be released to a designated person. If the Education Record you want to give someone else access to is not maintained by the Registrar’s Office, the form should be provided to the college official who maintains the information.

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